Research Paper Note Cards Practice Mate


First, I have to say that I am not currently using Office Ally, but when I was managing a specialty practice 2 years ago for 2 MD's, I did. I did not use Practice Mate because we already had practice management software. I basically used them as a clearinghouse to submit my claims electronically. The software we had was not a well known one, but I had no problem with it interfacing with them (I'm not a techie type of person, so it had to be simple). I was very satisfied with the process and the company. They had real people you could talk to and they were US based, so there was no problem with us understanding each other. I felt that since they were US based, there was a better chance that they would live up to their Business Associate Agreement per HIPAA regulations.

When I started submitting electronically through them we were paid promptly from the insurance carriers. You know right away if something has failed to go through, so you can fix it quicker and get it sent back out and then you are paid quicker than a paper claim. Also, when it's submitted, you have proof that you sent it AND that it was received by the payor, so the payor can't say they didn't receive the claim.

As far as it being free -- mostly it is. The exception was (back then) if more than half of your claim submissions per month were to government-type payors (Medicare, Medicaid, etc.) there was a fee to the submitting MD because government payors don't pay a fee for the electronic submission of claims, but commercial payors do. When I signed on with Office Ally it was explained to me that most entities (?clearing houses) get paid on both ends -- from the commercial carrier AND the MD who submits the claim -- but Office Ally didn't collect from the submitting MD's. There were very few months where half of our submissions were government only; if your practice is predominantly government then make sure you understand how they will charge you.

Hope this helps.

Last edited by k-jag; 04-14-2011 at 02:13 PM.


It is useful to take notes on index cards because it gives you the flexibility to change the order of your notes and group them together easily. You can buy a few packages of 3x5 or 5x7 index cards at most drugstores or stationery stores.

1. Write the subtopic heading of the note at the top of each note card. (see Tip Sheet 11: Creating Subtopic Headings)

2. Write only one main point on a note card

3. Only write information directly related to your Statement of Purpose. (see Tip Sheet 9: Writing a Statement of Purpose)

4. Write only essential words, abbreviate when possible.

5. Be accurate: double check direct quotes and statistics.

6. Identify direct quotes with quotation marks and the person's name.

7. Bracket your own words [ ] when you add them into a quote.

8. Use ellipsis points (...) where you leave out non-essential words from a quote.

9. Distinguish between 'fact' and 'opinion'.

10. Include the source's number on the card (see Tip Sheet 4: Making Source Cards)

11. Write the page number of the source after the note.

12. Use the word 'over' to indicate information on the back of the card.

Sample note card:


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